Applying CMMS Software

Software that helps a facility's maintenance department with scheduling and preventative tasks is known as CMMS. CMMS (or Computerized Maintenance Management System) software is a computer database of information about a company or facility's maintenance operations, and can help maintenance workers do their jobs more effectively and make well-informed decisions on repairs and allocation of resources.

Implementing CMMS software into a maintenance department can significantly increase efficiency. At first, applying the software can be confusing, especially for maintenance departments that haven't used CMMS software before. Often times, consultants and agencies are brought in to ensure the process goes smoothly and that all users are comfortable with using the CMMS software.

A building's maintenance department should outline their specific goals for the facility to tailor the distinct aspects of the CMMS software. Different tasks and machinery will all have to be set up to conform to the new CMMS software. This may seem like a daunting task, but CMMS implementation will make a maintenance department streamlined, ensuring all maintenance technicians have an easy time performing required tasks at specified intervals. A simple CMMS software program, when implemented correctly, can truly allow a maintenance department to run at maximum efficiency - saving money, time and energy.

A major part of CMMS implementation is entering the preventative maintenance tasks for each piece of equipment in the building or facility. This will ensure that all preventative maintenance jobs are being completed on a scheduled basis. While it may seem like a large undertaking, depending on the amount of equipment a facility has, entering the preventative maintenance information during CMMS implementation will allow users to pull up tasks and schedules for the foreseeable future. This virtually eliminates the confusion on when maintenance was last performed and when maintenance is due. CMMS software will give you a definite answer, so a maintenance department can schedule tasks accordingly. You will only have to enter the preventative maintenance information once during implementation, eliminating the need to explain it every time maintenance is to be done.

Inventory and purchasing data is also a major part of CMMS implementation. As a maintenance technician is using the management software, they can enter the required data as they are taking inventory.

In many large facilities, one person is appointed system administrator. The system administrator, or maintenance manager, will be in charge of implementing the CMMS and training others to use it. A system administrator is important, as he or she makes sure the information logged into the CMMS software is correct and completed, and can troubleshoot any software problems that may arise.

Preventative maintenance is the key to operating an efficient facility. Buildings with a large maintenance department staffed with knowledgeable people can easily implement CMMS software. It will keep all staff up to date on maintenance issues and ensure the facility's equipment is running at maximum productivity.

Mr. Oliver is a marketing agent of Servidyne. The energy-efficient specialists offer their services to buildings looking to improve their maintenance schedule, lower costs, and quell wasteful usage. For more information on their CMMS Implementation please visit their website.


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